The District Secretary’s Department mission is to provide communications within District 6 of America’s Boating Club (ABC aka www.usps.org) to all district members and officers, and to National ABC committees where dictated in the National Operations Manual. This mission is carried out by:
- developing and maintaining the District website (this site)
- creating and posting on the D/6 website the District’s newsletter (The Deep 6) and other documents as directed by the D/6 Bridge
- electronic distribution of communications relevant to the District membership
- documenting, distributing, and preserving District meeting minutes
- providing an annual Historian report to the National Secretary’s Department
Current members of the District Secretary Department
- Secretary: Chris Foster (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- Asst. Secretary: Dave Daniels (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- District Webmaster: Tom Alley (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- Deep6 Editor: Tom Alley (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- Historian: Kathy Zambroski (This email address is being protected from spambots. You need JavaScript enabled to view it.)
- USPS IT Committee liaison: Tom Alley, Jerry Zambroski
Additional District Secretary's Responsibilities
- Keep official log of attendance, and minutes of all general, executive, and special meetings
- Determine a quorum at such meetings
- Official keeper of all documents, records, and communications
- The official custodian of the District Bylaws
- Know where such records are located either electronically of via hardcopy
- Cooperate with the Treasurer and processing information, i.e. new members, transfers, reinstatements
- Be familiar with the order of business including, but not limited to the District Commander’s script for the formal District Conferences
- Update mailing lists using the IT Committee’s Information Center and/or personal email distribution lists
- Handle much of the district correspondence
- Distribute to the D/6 Bridge and Squadron Commanders the monthly membership statistics as provided by the D/6 Administrative Department
- File the OD-1 report to the National Secretary using DB 2000
Secretarial Documents and Links
- District Directory (pending - check back soon!)
- District 6 Bylaws
- Vessel Safety Check Boater's Guide
- Member Achievement Award Form
- Squadron Visitation Schedule
- Commander's Meeting Sign-In Form
- District Expense Report
- District Merit Mark Submission Form
- Conference Responsibility Checklist